Program Assistant

A position has become available within the Bandung office of the Australian Consortium for ‘In-Country’ Indonesian Studies (Acicis) for a Program Assistant. This is an entry-level position and would suit a recent graduate of a reputable university with an interest in International Relations, the Australia-Indonesia relationship, Journalism, Development Studies, English literature, education or cultural diplomacy.

Please note this position is open to Indonesian nationals (WNI) only.

Acicis’ Programs in Bandung

Acicis has two semester programs for Australian and other international students, hosted at Parahyangan Catholic University (UNPAR) Bandung. The first program isthe International Relations Program (IRP) which enablesstudentsto study in one of Indonesia’sforemost IR departments at UNPAR. Taught in English, the IRP providesstudents with a comprehensive understanding of internationalrelations atthe regional and global levels, asseen from an Indonesian perspective, while developing necessary critical skills to enter the field of international relations. The second program is the West Java Field Study (WJFS) Program. It is a semester-long field study option, where students propose, refine, and undertake a semester- long field study project under the guidance of a nominated UNPAR academic supervisor. It is open to advanced Indonesian- language students (who compose their mini-thesis in Indonesian) and non-Indonesian speakers for whom all course components are conducted in English.

Position Description

Thisis an entry-level position and would suit a recent graduate of an Indonesian or Australian university. The PA reports directly to the Acicis Program Manager (PM) and also to Acicis’ Resident Director (RD). The position is based in Bandung with frequent travel to Jakarta for training, coordination and if needed, assistance with Jakarta programs. Duties to be performed by the Program Assistant include, but are not limited to:

1. The planning of program events in Bandung including orientation, excursions and other activities as directed by the PM or RD;
2. Acting as a liaison with Universitas Parahyangan (UNPAR) Bandung;
3. Assisting AcicisInternational Relations Program (IRP) and West Java Field Study (WJFS) students to complete registration/enrolment for classes;
4. Organising a regular weekly meeting (‘catch-ups’) with the students, individually or in a group, to monitor academic/non-academic progress/issues and report to PM;
5. Conducting end of program evaluation sessions with participants and related stakeholders and offering this information as feedback into the ongoing development and improvement of Acicis programs;
6. Counselling students on matters of adjustment to Indonesian life, including attention to physical adjustment, Indonesian norms of behaviour and expectations regarding dress and use of appropriate language;
7. Assisting the PM in assisting students in routine and/or emergency medical or security procedures;
8. Assisting the PM or RD with other tasks when called upon to do so from time to time.

Working Hours and Remuneration

• This position is based in Bandung and is offered as a one-year contract starting 16 Juni 2025 – 30 Juni 2026.
• This role is full-time and working from Bandung office (offline), 40 hours per week, with the understanding that the scheduling of program events means that the distribution of hours over the period of a week may be flexible. Standard work hours are 9am-5pm, Monday to Friday, with a one-hour lunch break. Occasional out-of-hours’ work will be required during orientation sessions and extra-curricular activities or tour implementation, and will be compensated through leave in lieu;
• The PA role will be remunerated at a competitive rate, or commensurate with the applicant’s skills and experience.

Selection Criteria:

1. Completed Bachelor’s Degree from a reputable university with a sound academic record;
2. Professional level of English proficiency, and a willingness to develop this further as a part of the role;
3. Computer literacy in using the Microsoft Office suite, social media applications; and Photoshop/InDesign (desirable);
4. Excellent time management skills and the ability to prioritize a range of tasks;
5. Demonstrated cross-cultural communication skills and a willingness to learn about new cultures;
6. Current class A or C driver’s license (SIM) and access to a car or a motorbike (desirable);
7. A team-player with a pleasant personality;
8. Ability to work independently with minimal supervision;
9. Ability to travel, work remotely and/ or relocate to other work locations.

Applying for this role

To apply for this role, please send us a copy of your latest Curriculum Vitae and a statement addressing the selection criteria above. In preparing your statement addressing the selection criteria, please provide examples of your skills and experience where possible against each selection criterion.

Completed applications can be emailed to: recruitment-id@acicis.edu.au

Attn: Ms Rentika Sinaga, Acicis HR Coordinator

Please visit our website to learn more about our programs and the work we do before preparing your application.

Please note only shortlisted candidate will be notified and interview (can be conducted online) will be scheduled for this position between 19 - 23 May 2025.